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Faculty Folio Data Integration

Interfolio integrates with several systems of record at Northwestern, and can accept data imports from several web-based profile services.

NU Systems of Record

myHR

Personal and contact information, current position, as well as rank and promotion history are imported on your behalf from the myHR system. Digital records of rank and promotion history go back to 1997, if you were faculty at Northwestern before 1998 your rank and promotion history for that time period will appear as occurring in the year 1997.

You will not be allowed to change the data imported from myHR. If you believe there is an error in your profile information and would like it corrected for the 2020 data collection period, please contact SoC IT. Otherwise, you can update your information in myHR directly and it will be updated for the 2021 data collection cycle.

CAESER

Courses taught are imported on your behalf from CAESAR. You must be the instructor (or co-instructor) of record for the class to populate in your Faculty Folio.

You will not be allowed to change the data imported from CAESAR. If you think that classes are missing from your 2020 roster, please contact SoC IT.

Note: For the 2020 data collection period, combined classes (or sections) are listed separately in the “Teaching” section. This will be fixed in future data collection cycles.

Research or independent study courses (usually 399 or 499 course numbers) will be listed, along with the students registered in these courses, under the “Research and Independent Study Course Registrations” section. You can edit this section to add students that might be missing if necessary.

GSTS

Graduate student advising and committee data has been imported from CAESAR and from the Graduate Student Tracking System (GSTS). It includes students who named you as an advisor or as a committee member/chair. Please modify this data as necessary if it is incorrect or incomplete. Note: any modifications you make in Faculty Folio will not be reflected in CAESAR or GSTS.

InfoEd

Grant awards and proposals are imported from InfoEd based on budget periods. Most multi-year grants will have two rows listed: one for the period from the previous year to this year, and a second row for the period from this year to the second year. Note: fall term grant proposals may show up as “winter” if the start date falls in the interstitial winter break period. You can correct this by selecting “View All,” edit the proposal, and change the “Start Term” to the fall term of the previous calendar year.

Data for Self-Service Integration

Google Scholar

You are able to import citations from Google Scholar and add them to the “Scholarly and Creative Work” section in Faculty Folio by exporting multiple entries, or copying single lines:

Exporting/Importing Multiple Entries

  • Login to your Google Scholar account
  • Do a search in Google Scholar for relevant dates or keywords
  • “Star” the results you’d like to export
  • Click on the “My Library” link in the top right corner of the window
  • Check the boxes next to each saved source
  • Click the “Export” button at the top of the list
  • The BibTeX file will open in your browser; right-click and select “Save As” and save the file to your computer
  • In Faculty Folio, navigate to Activities->Scholarly and Creative Works and click the “Add” button
  • Choose, under “Import,” the “Generic (RIS/BibTeX)” radio button
  • Select “Continue” and then select “File” to import your saved BibTeX file from Google Scholar
  • Click “Save”

Exporting/Importing Single Citations

  • Navigate to the BibTeX or RIS format of the citation in Google Scholar and copy it. Because different publications sites are linked in Google Scholar, you may find the citation formats under different labels, such as “Export” or “Citation Tools.”
  • In Faculty Folio, navigate to Activities -> Scholarly and Creative Works and click the “Add” button
  • Choose, under “Import,” the “Generic (RIS/BibTeX)” radio button
  • Click “Continue” then select “Copied Text” and paste in your copied BibTeX or RIS-formatted citation
  • Click “Save”

Northwestern Scholars

Many activities were imported from Northwestern Scholars into Faculty Folio, but it is possible some may be missing. If there are citations in Northwestern Scholars that you would like to import into Faculty Folio, please use the following steps:

  • Navigate to the BibTeX  or RIS format of the citation in Northwestern Scholars and copy it.
  • In Faculty Folio, navigate to Activities -> Scholarly and Creative Works and click the “Add” button
  • Choose, under “Import,” the “Generic (RIS/BibTeX)” radio button
  • Click “Continue” then select “Copied Text” and paste in your copied BibTeX or RIS-formatted citation
  • Click “Save”

ORCID

ORCID (Open Researcher and Contributor ID) integration is available through the “Vitas & Biosketches” section in Faculty Folio.

If you would like to register for ORCID, you can visit https://orcid.org/register.

If you have an ORCID, you can connect Faculty Folio by navigating to “Vitas & Biosketches” in the left-hand navigation, and select “Create or Connect your ORCID ID” in the “ORCID Registry” row. Once your ORCID is configured in Faculty Folio, you can import the following information:

  • Education (mapped to the “Degrees” section of Profile)
  • Employment (mapped to the “Work History” section of Profile)
  • Funding (mapped to the “Grants Awarded” section of Activities)
  • Scholarship (mapped to the “Scholarly and Creative Works” section of Activities)

Note: Any activities imported from ORCID that already exist in Faculty Folio will be duplicated. Please remove duplicate entries before submitting your activity report.

Web of Science, iNSPIRE, Medline/PubMed, and ARXIV

You can automatically import data from Web of Science, iNSPIRE, Medline/PubMed, and ARXIV into Faculty Folio by using the following steps:

  • Navigate to Activities -> Scholarly and Creative Works, and “Add”
  • Under the right-hand “Import” column, select the data service from which you’d like to gather information
  • Select “Continue” and then follow the corresponding directions of the service